PLAN YOUR TRIP

HOTEL INFORMATION

All students, faculty, and guests are recommended to stay at the conference hotel. Our Hotel contract intends to provide the lowest rates available during our conference dates, if you find a lower rate at our partner hotel, please let us know.

RESERVATION PROCESS

Reservations for our discount rate are only available through Conference Platform, not via the hotel's site or phone reservation system (booking directly with the partner hotel will incur an additional $155 USD per person conference facility use fee). You must complete the following steps before your hotel reservations will be made. If you have any questions, please contact us.

  1. Request hotel rooms to registration@fwwmun.org

  2. Only if availability is confirmed then you are authorized to book the rooms on mymun.com. Should you need any assistance, please contact us. 

  3. Only paid rooms reservations are considered. FWWMUN reserves the right to cancel any room reservation not paid by the student/school.

OTHER DETAILS

FWWMUN negotiates a limited number of hotel rooms at these reduced rates. Once the rooms sell out and / or the deadline passes, whichever comes first, rooms may significantly increase in cost or be unavailable. Our discount rates are available for days before or after the conference at the discretion of the hotel. Do not make your travel arrangements before reserving hotel rooms.

OTHER COSTS TO CONSIDER

  • Travel to and from NYC

  • Meals (food is NOT provided)

  • Insurance (Health, Travel, Trip Cancellation, Emergency Evacuation, etc.)

  • Passport (make sure the expiration date falls within the requirements, generally at least six months after the conference dates)

  • Visa (if needed)

  • Sightseeing and Souvenirs

VISA INFORMATION

DO I NEED A VISA?

Consult with your School's study abroad office or check with the Consulate of the Country where the FWWMUN program is being held.

IF A VISA IS REQUIRED

Apply for a visitor / tourist visa. FWWMUN conferences do not constitute academic study (i.e. it's not the equivalent of a semester of study at a university). To assist with your visa application, we may be able to  provide a letter confirming that you are registered for the conference. If we decide to provide a letter it does not guarantee that you will be granted a visa.

HOW TO REQUEST A VISA LETTER

  1. Register your school for the conference and pay the registration fee. A letter will not be issued until the registration fee has been paid (and you have confirmed your delegate numbers on mymun). In addition, we may request confirmation from your school that you are a currently enrolled student.

  2. Letters may take at least 5 business days to process.

  3. The faculty advisor or head delegate should submit a request for VISA Letter well in advance of your group’s visa interview.

    • It must include: the date of your visa appointment, address of the embassy / consulate where your appointment is scheduled, and data for everyone from your delegation who needs a visa. Include their names, dates of birth, country of citizenship, passport numbers, and passport expiration dates.

    • Only one letter per school will be issued listing all applicants.

  4. Failure to secure your visas before the payment deadline will result in your delegation being withdrawn from the conference.

  5. Regular Registration Fee is refunded only when VISA procedure is run at least 90 days prior the conference.

TRAVEL WITH THE LETTER

A visa does not guarantee entry; further questions as to the purpose of the visit may be asked at the Country border. Everyone should have a copy of the letter, your travel itinerary, and a return plane ticket.